Room Bookings

Booking Transport - click here to be taken to the quote/hire form


Room booking form

All requests MUST be submitted through the online form 

Important Info:

Requests will no longer be solely considered on a first come, first served basis with each request now being considered on its merits. Therefore, as part of your booking request, we will ask you to justify why you are booking a particular room at the given dates and times. You will also be given the opportunity to add further context to your request if you feel this will be of use.

If your request conflicts with another, or if we are struggling to allocate a space in any way, we will take into consideration the society/student group status, and then the order of which the request was placed.

The process of allocating rooms to student groups will still only happen after the university has first allocated rooms for teaching, and we expect this to happen by the end of August/beginning of September. We will therefore work to notify you of what rooms you have been allocated by mid-September. Please bear with the SU Reception as they will be working as hard as they can to get your rooms sorted and notified to you as soon as they possibly can.

Please note that after a room has been booked, if you no longer wish to use the room, please ensure you cancel giving 24 hours notice. 

We appreciate that in certain exceptional/unforeseen circumstances non-attendance is unavoidable. Please can all groups cancel a room even if it is at the last minute (no later than 4pm (working day)). If reception is closed and you wish to cancel your booking please send an email to

Failing to cancel a booking will result in your group being charged £25. If you do not attend a room booking for 3 sessions your group will be banned from any further bookings. If your society is in debt, a strike system will be followed whereby if your group fails to attend a room booking they will receive a strike, a second strike will be imposed for failing to attend a 2nd room booking and 3rd failure will result in a complete ban.Please note if you are leaving your room booking early (Portland) then you must inform the Building Attendant. 

Stall booking form

There are 3 spaces in Portland you can have a stall:
Near the main entrance on B Floor;
Near Boots on B Floor:
Near Student Services on C Floor

If you are having food, then you will be allocated the stall near the main entrance on B Floor, as the other spaces are near retail outlets/external companies who come in to sell food

To book on, please contact the SU Reception, Welcome C Floor, Portland or e-mail

Click here for various hire rates

You can only drive, if you have taken the assessment. Drivers must re-register every academic year. 

If you incur any damage to a vehicle dependant on the age of the driver, there is a maximum insurance excess of £250.

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